Part Time Accounts Assistant

Job Description

Job Summary

Part time role for 3 days a week to 4 days during our busy seasons.

This is a very varied role from processing purchase & sales ledger invoices, payment run, recording daily sales to bank reconciliation. You will be supported by an accounts assistant & management accountant but must be able to work on your own initiative to carry out your duties. Ensure information is entered on to the company systems in a timely manner, accurately and with appropriate detail.

Key Responsibilities

• Process purchase invoices for assigned company- Collate, obtain authorisation & post to Key Prime accounts.
• Sales ledger ‐ ensure invoices are raised / posted accurately.
• Where any discrepancies or issues arise with sales and purchase invoices, raise this with the Finance team in order that a timely resolution can be identified.
• Ensure all invoices due are posted correctly for processing payment run prepared by the Management Accountant.
• Agree supplier statements & request copy if not received.
• Updating spreadsheets and journals for daily sales – including Digitickets & Office sales.
• Process daily bank transactions to Key Prime.
• Agree bank reconciliations daily.
• Process weekly purchase ledger payment run for assigned company & arrangement payment.

• Regularly review debtors for the Escape Room & other event invoice payments.
• File invoices and receipts to the correct location.

• Credit card statements- Collect and check expenses and receipts to ensure they’re accurately recorded, and the supporting documentation is adequate i.e. VAT invoice where applicable.   Raise any queries with the card holder in a timely manner.

• Assist the Management Accountant and Business & Finance Team with any other duties as required.
• Open post each day and distribute to appropriate staff members.
• Monitor the ‘Accounts’ inbox, dealing with any queries.
• Any other duties as required to maintain a safe, clean and happy office environment.  

Key Skills

• Bookkeeping Experience Essential.
• Good oral and written communication skills
• Ability to work to a high level of accuracy with particular attention to detail.
• Ability to multitask with various activities and adapt schedules to suit a busy event-based company.
• Enthusiastic, efficient, well-motivated and a positive attitude
• Ability to organise, prioritise tasks and to work as part of a small team.
• Able to converse at all levels. Will need to have strong interpersonal and relationship building skills. A flexible, pro-active and organised outlook
• Should be self-managed, obtaining guidance when required with the ability to be able to think outside of the box.
• Experience using Accounting Software Preferred.
• Able to travel into the office, this job is not suitable for working from home.